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Block Party 2023 Application Form – Non-Members

Applications for Block Party 2023 are now being accepted from businesses and groups who are not members of the Downtown Kelowna Association (non-members). Please note that completion of this application does not guarantee a space at Block Party as there are a limited number of vendor and exhibitor spaces available.

Notification of approval of your application will take place in a timely manner via email, with further details closer to the event date. If approved, a request for registration and payment will be sent via email.


Event: Downtown Kelowna Association Block Party 2023
Date: Saturday, July 22, 2023
Location: 200-500 Blocks of Bernard Avenue (“The Sails” to St. Paul Street)
Time: 10:00AM – 4:00PM
Website: www.downtownkelowna.com/block-party

Vendor Deadlines
Vendor Application: June 16, 2023
Food Permit Documentation: June 24, 2023
Vendor Fees Payment: June 30, 2023


CONTACT INFORMATION


BLOCK PARTY 2023 TERMS & CONDITIONS

  1. All applications are subject to review by the DKA. The DKA reserves the right to refuse any event application or registration. This includes, but is not limited to, application or registration by:
    1. political or religious groups;
    2. businesses or organizations promoting the use of or selling drugs or alcohol, including cannabis;
    3. special interest groups;
    4. groups who are deemed to be affiliated with hateful or discriminatory behavior.
      Any payments for registration received by any group or organization refused by the DKA are subject to the CANCELLATION AND REFUND POLICY (see Item 24).
  2. A limited number of vendor spaces are available; DKA Member businesses receive priority.
  3. Only one business or group (Registrant) is permitted per space. Another Registrant is not allowed to operate from your vendor space without the approval of the DKA.
  4. A maximum of six (6) non-member mobile food & beverage vendors will be accepted.
  5. Each vendor space is 10’ x 10’; food truck spaces are 10’x20’ or 10’x30’. Additional fees may apply should you request or require additional space.
  6. Tenting for your space is mandatory (except for mobile food & beverage vendors). Weights must be used to secure the tent. It is the responsibility of the Registrant to provide weights; sandbags or water-filled jugs are sufficient.
  7. The Registrant will be responsible for providing their own materials and utilities (i.e., tables, chairs, tents, umbrellas, power, etc.) for their vendor space. Payment for any items rented or services required (i.e., power) is the responsibility of the Registrant.
  8. The DKA will provide the Registrant with a location within the event area and the said location shall be at the sole discretion of the DKA. Locations for DKA members will be given priority.
  9. The Downtown Kelowna Association (DKA) Block Party is a family-friendly and inclusive environment. The Registration agrees to conduct themselves in a manner that is professional, courteous, and in keeping with a family-oriented and inclusive environment. This includes, but is not limited to:
    1. abstaining from the use of drugs and/or alcohol, including tobacco and/or cannabis during the event period;
    2. refraining from the use of coarse language;
    3. refraining from the use of hate speech.
  10. Animation and/or music played from vendor spaces will be restricted and must be approved by the DKA.
  11. Deliveries will not be allowed into the event area after 9:00AM
  12. The Registrant will be assigned a specific time to arrive for load-in and set up, beginning at 7:30AM on Saturday, July 22, 2023.
  13. Access points into the event site will be identified in the Block Party Event Site Access Map and will be distributed in advance of the event.
  14. Parking is not permitted within the Event Area. Parking is available in any of the three City of Kelowna parkades and is FREE on weekends. On-street parking is subject to regular fees and time limits. The DKA is not responsible for parking violations incurred by the Registrant and/or their employees.
  15. The Registrant shall complete set up by 9:30AM on Saturday, July 22, 2023.
  16. The Registrant shall operate their booth from 10:00AM to 4:00PM on Saturday, July 22, 2023.
  17. All sales must cease at 4:00PM
  18. The Registrant shall not pack up and/or leave the event area prior to 4:00PM on Saturday, July 22, 2023. Tear-down may commence at 4:01PM.
  19. The Registrant shall be responsible for clean-up of the space on which they have been allowed to operate. Clean-up and removal of all materials and garbage (including disposal of grey water) is to be completed by 5:30PM. Garbage and recycling receptacles will be provided on site. The Registrant must leave the event area by 5:45pm.
  20. MOBILE FOOD & BEVERAGE VENDORS:
    1. Drop cloths or tarps must be used under all vehicles on site. Drop cloths or tarps must cover the surface under the vehicle from bumper to bumper.
    2. Any costs incurred by the DKA for clean-up of spilled items on brick or pavement will be charged back to the Registrant.
    3. Ice cannot be dumped of grass or plants but may be disposed of on the roadway or in storm drains.
    4. Mobile Food & Beverage Vendors must provide copies of their Business License, Interior Health Certification, Food Safe Certificate, and certification by the Kelowna Fire Department. Documentation is required by Friday, June 24, 2023.
  21. DKA will not be responsible for loss or damage to any property. Accordingly, each Registrant shall take all necessary precautions to protect their valuables.
  22. The Registrant is responsible for their own cash, credit card and debit card security.
  23. FEES: Fees are payable online only; the DKA does not accept cash or cheques. Fees are due by June 30, 2023. Failure to pay fees by the deadline may result in the forfeiture of your space.
  24. CANCELLATION AND REFUND POLICY
    1. Refunds may be issued for cancellations received in writing with the following conditions:
    2. 30 days prior to the event: full refund of fees minus processing fees of 2.7% + $0.30.
      1. 15-29 days prior to the event: 75% refund of fees minus processing fees of 2.7% + $0.30.
    3. 14 days prior to the event: 50% refund of fees minus processing fees of 2.7% + $0.30.
    4. Less than 14 days prior to the event: no refund will be issued.
    5. The DKA reserves the right to deny any application or registration upon review. Should an application or registration be denied and fees paid, a full refund of fees minus processing fees of 2.7% + $0.30 will be issued.
  25. This is a rain or shine event. Refunds due to inclement weather will not be issued.
  26. LIABILITY WAIVER: The Registrant hereby assumes all responsibility for all known or unknown damages, injuries, losses, judgements and/or claims whatsoever that may occur to any entrant, and his or her property while participating in the Downtown Kelowna Association Block Party 2023 and does release from liability the organizers and sponsors.

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